Guidelines

Guidelines:

· All rental times include set-up and clean-up time and a 1 hour rehearsal the day before event. Hourly rates are charged for additional time (based on availability); extra time must be arranged for and paid for in advance, or will be taken from the security/damage deposit. It is requested that all nighttime events be completed by 11:00 p.m.

· Rental entitles Client to selected areas of the house and/or grounds and includes a Summerseat staff member on-site for duration of rental period.

· Maximum capacity for indoor functions is 50.

· Client is required to obtain their own caterer, catering services, and other auxiliary services such as florist, band, DJ, photographer, parking valet, Port-o-Potties and tents.

· Final Walk-Through with Client, caterer, etc. and a representative of Summerseat Farm, Inc. must be scheduled for a time at least one month prior to the event.

· The kitchen facility does not allow for cooking. The kitchen is for heating and warming only.

· Client and their caterers are expected to leave the facilities, both inside and outside, as they found them. This includes cleaning-up after your event, bagging your trash and taking your trash with you.

· Parking is in lower lot as indicated by the parking signs, plus limited handicapped parking on south side of house. Parking lot is not lighted.

· All open flame candles, lanterns, etc. must have hurricane globes or similar protection from wind.

· Smoking is not allowed in the manor house and only in designated area outside. Cigarette butt clean up is your responsibility.

· Professional caterers are required to provide a certificate of insurance prior to event.

· Should a Client cancel the event no later than 30 days prior to the event, all payments may be refunded except the Non-refundable Deposit. Within 30 days of the event and up until two weeks prior to the event, cancellation shall result in a forfeiture of 50% of the rental fee. If Client cancels the event within two weeks prior to the event, Client shall forfeit the entire fee, except for the Security Deposit.

For booking information, please call the Summerseat Office at 301-373-6607 and leave a message; or email info@summerseat.org. Messages are checked daily, and you‘ll be contacted by a volunteer staff member to set up a meeting and a free tour of the facilities.